QuickBooks is a cloud accounting platform that centralises invoicing, expenses, bank feeds, and VAT in one place. Create quotes and invoices (with online payment links), schedule recurring bills, set rules for auto-reconciliation, and capture receipts via mobile or email-in. Track cash flow, aged receivables, invoice status, budgets, and VAT (MTD-ready in the UK) with audit trails and approvals.

It integrates with Stripe/GoCardless, PayPal, Shopify/Square, Dext, Google/Microsoft, and automation tools (n8n/Make/Zapier) via API and webhooks.

For modern recruitment, use it to invoice placements and retainers, convert contractor timesheets to bills/invoices, reconcile job-board and software spend, enforce PO/fee approvals, and push ATS/CRM wins straight into billing—while reconciliation rules, reminders, and compliance guardrails run behind the scenes.

QuickBooks sits as the finance system of record feeding your BI and collections workflows.

1. Increases Invoice-to-Cash Speed (pay links + smart reminders)
2. Better and Faster Finance Ops (bank feeds + automation rules)

Not something I am sure you would expect to see on a Recruitment Company tech stack however the powerful API's of Quickbooks make it worth the list when companies are actively trying to optimise their processes.

Quickbooks in collaboration with tools like N8N can become incredibly powerful to automatically creates customers and invoices, track payments and link far more tailored outreach to clients for aspects like chasing unpaid invoices or setting up subscription models.

If Xero is not an option, then Quickbooks is the go to accounting software when we recommend to our clients.

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